WRCED Privacy Policy

WRCED Privacy and Data Protection Policy

Introduction

WRCED (Walk Run Cycle East Dunbartonshire) is committed to protecting and respecting your privacy. This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.

1. Data Controller

WRCED is the data controller, meaning we determine the purposes and means of processing personal data. Our contact details are:

●     Email: wrced2020@gmail.com

2. What Information We Collect

We may collect and process the following data about you:

●     Personal identification information: Name, address, email address, phone number, etc.

●     Demographic information: Age, gender, interests, preferences, etc.

●     Usage data: Information on how you use our website, media channels, products, and services.

●     Other data: Any other personal information you provide us during your interactions with us.

3. How We Use Your Information

We use your information to:

●     Provide and manage your access to our service, media channels and website.

●     Personalise and tailor our services for you.

●     Respond to your communications with us.

●     Send you communications which you have requested and that may be of interest.

●     Seek your views or comments on the services we provide.

●     Notify you of changes to our services.

●     Maintain a record of injuries and incidents relating to our activities.

●     Photographs shared on our media channels may be used by WRCED for other group communication materials or promotional purposes.

4. Legal Basis for Processing

We process your personal data under the following legal basis:

●     Legitimate interests: Processing is necessary for our legitimate interests or the legitimate interests of a third party, provided those interests are not overridden by your rights and interests.

5. Data Sharing

We do not sell or rent your personal data to third parties. We may share your information with:

●     Service providers: Third-party vendors, consultants, and other service providers who work on our behalf and need access to your information to carry out their work for us. (e.g. insurance claims)

●     Legal requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

6. Data Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

How long we keep personal data before it is deleted, anonymised or removed from our systems will depend on our purposes for holding the data.

We may keep personal data for longer for public interest archiving, scientific or historical research, or for statistical purposes.

8. Your Rights

You have the following rights regarding your personal data:

●     Right to access: You have the right to request a copy of the information we hold about you.

●     Right to rectification: You have the right to request correction of any information you believe is inaccurate or incomplete.

●     Right to erasure: You have the right to request the deletion of your personal data, under certain conditions.

●     Right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.

●     Right to object: You have the right to object to our processing of your personal data, under certain conditions.

9. Changes to This Policy

We may change this policy from time to time by updating this document. You should check this document occasionally to ensure you are happy with any changes. This policy is effective from 6th August 2024.

10. Contact Information

If you have any questions about this policy or our privacy practices, please contact us:

●     Email: wrced2020@gmail.com

11. Complaints

If you wish to make a complaint about how your personal data is being handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). For more information, please visit the ICO website at ico.org.uk.

By using our services and providing your personal data, you agree to the terms of this policy.

[www.wrced.org/policies/privacy  -  v20240809a, A McMahon August2024]